Finance & Back Office
Your books shouldn't need your nights.
Invoice processing, collections, expense coding, month-end reporting — high-volume, rule-heavy, error-punished work. Exactly what automation is for.
The math against you
$12.88–$15+
average cost to manually process a single invoice. Automation brings it under $3.
(Ardent Partners; Factura 2026 benchmarks)
56%
of AP teams spend more than 10 hours a week processing invoices and payments. Every respondent under 1 hour had automated.
(DocuClipper AP survey, 2026)
Only 6%
of manually processed invoices get paid within 30 days — vs. 33% with automation. Late books cost real money in fees, missed discounts, and vendor goodwill.
(QuickBooks small business report)
What we automate
These are examples of where your five automations could go — your audit decides the mix, based on your volumes.
Invoice & AP processing
Invoices arrive by email or PDF, get read, matched, coded to the right accounts, and queued for one-click approval. Duplicates flagged before they're paid, not after.
Collections that don't get awkward
Persistent, polite receivables follow-up on your schedule — reminders, statements, escalation — so getting paid stops depending on someone finding time to nag.
Expense coding & reconciliation
Transactions categorized by learned rules, exceptions flagged for a human, month-end reconciliation prepped instead of dreaded.
The monthly reporting pack
The numbers you actually look at — cash, AR aging, revenue vs. last period, job profitability — assembled automatically and delivered in plain English on the first of the month.
Vendor & payment status desk
AP staff spend nearly a third of their time answering "where's my payment?" We automate the answer.
(inline source: Nivo1 AP research — 29% of AP time on status inquiries)
Worked example
A business processing 300 invoices/month manually at the ~$13 benchmark is spending ~$46,800/year on processing alone — before late fees, missed early-payment discounts (manual shops capture only 20–30% of them, per Ardent Partners), and error rework. Five automations at $7,500–$18,000 fixed ($4,000–$13,500 after your audit credit) cutting per-invoice cost to the automated ~$3 range return ~$36,000/year.
Illustrative math using the benchmark figures above — your audit replaces these with your actual volumes.
Questions
Before you ask.
Does anything get paid without a human?
We're on QuickBooks / our books are with an outside accountant.
Five automations for your business — $7,500–$18,000 fixed, or $4,000–$13,500 after your audit credit · Care Plan $1,500/mo flat · Audit credited in full.
Find out what AI is actually worth in your business.
Start with twenty free minutes. If there's a real opportunity, the next step is the two-week, $3,500 AI Audit — a ranked roadmap with real numbers, whether or not you build with us.
The call is free. The audit fee is credited in full toward your five automations.