Finance & Back Office
Your books shouldn't need your nights.
Invoice processing, collections, expense coding, month-end reporting — high-volume, rule-heavy, error-punished work. Exactly what automation is for.
The math against you
$12.88–$15+
average cost to manually process a single invoice. Automation brings it under $3.
(Ardent Partners; Factura 2026 benchmarks)
56%
of AP teams spend more than 10 hours a week processing invoices and payments. Every respondent under 1 hour had automated.
(DocuClipper AP survey, 2026)
Only 6%
of manually processed invoices get paid within 30 days — vs. 33% with automation. Late books cost real money in fees, missed discounts, and vendor goodwill.
(QuickBooks small business report)
What we automate
A Department Sprint builds 3–5 of these — your audit decides which, based on your volumes.
Invoice & AP processing
Invoices arrive by email or PDF, get read, matched, coded to the right accounts, and queued for one-click approval. Duplicates flagged before they're paid, not after.
Collections that don't get awkward
Persistent, polite receivables follow-up on your schedule — reminders, statements, escalation — so getting paid stops depending on someone finding time to nag.
Expense coding & reconciliation
Transactions categorized by learned rules, exceptions flagged for a human, month-end reconciliation prepped instead of dreaded.
The monthly reporting pack
The numbers you actually look at — cash, AR aging, revenue vs. last period, job profitability — assembled automatically and delivered in plain English on the first of the month.
Vendor & payment status desk
AP staff spend nearly a third of their time answering "where's my payment?" We automate the answer.
(inline source: Nivo1 AP research — 29% of AP time on status inquiries)
Worked example
A business processing 300 invoices/month manually at the ~$13 benchmark is spending ~$46,800/year on processing alone — before late fees, missed early-payment discounts (manual shops capture only 20–30% of them, per Ardent Partners), and error rework. A Finance sprint at $9,000–$15,000 cutting per-invoice cost to the automated ~$3 range returns ~$36,000/year.
Illustrative math using the benchmark figures above — your audit replaces these with your actual volumes.
Questions
Before you ask.
Does anything get paid without a human?
We're on QuickBooks / our books are with an outside accountant.
Sprint from $9,000, fixed · Care Plan from $750/mo · Audit credited in full.
Find out what AI is actually worth in your business.
Two weeks. Fixed fee. A ranked roadmap with real numbers — whether or not you build with us.
Audit fee credited in full toward your first Department Sprint.