Operations & Admin
The office shouldn't be the bottleneck.
Intake, scheduling, documents, data re-keying — the invisible work that eats your best people's week. We automate the moving of information so your team can do the judging.
The math against you
6.8 hrs/week
what business owners using AI report getting back — nearly a full workday, every week.
(JP Morgan Chase Institute, 2025)
~19%
of the average knowledge worker's week is spent just searching for internal information and documents.
(McKinsey Global Institute)
$500–$2,000/mo
in savings reported by small businesses that implement AI in their operations correctly.
(Thryv SMB Survey, 2026)
What we automate
These are examples of where your five automations could go — your audit decides the mix, based on your volumes.
Intake → system of record
Emails, PDFs, and form submissions stop being retyped. Orders, requests, and client info flow straight into the software you already run, with a human approval gate where it matters.
Document processing & filing
Contracts, COIs, permits, packing slips — read, named, extracted, and filed where they belong, with the key data pulled into your systems.
Scheduling & coordination
Appointment requests, crew scheduling, and the reschedule shuffle handled automatically against your real calendar and rules.
The internal answer desk
An assistant trained on your SOPs, policies, and past decisions that answers "where is / how do I / what's our policy on" — so the office manager stops being the search engine.
Status updates without the chase
Customers and teammates get proactive "here's where it stands" updates, killing the #1 source of interruption in most offices.
Worked example
An office team of 3 spending a combined 25 hrs/week on data re-entry, filing, and status chasing, at a loaded $32/hr, is spending ~$41,600/year moving information between systems. Five automations at $7,500–$18,000 fixed ($4,000–$13,500 after your audit credit) that automate 60% of it return ~$25,000/year — and the JPMC 6.8-hour figure suggests that's the conservative case.
Illustrative math using the benchmark figures above — your audit replaces these with your actual volumes.
Questions
Before you ask.
Our processes are messy — do we need to clean up first?
What happens when the automation hits something weird?
Five automations for your business — $7,500–$18,000 fixed, or $4,000–$13,500 after your audit credit · Care Plan $1,500/mo flat · Audit credited in full.
Find out what AI is actually worth in your business.
Start with twenty free minutes. If there's a real opportunity, the next step is the two-week, $3,500 AI Audit — a ranked roadmap with real numbers, whether or not you build with us.
The call is free. The audit fee is credited in full toward your five automations.